Employment Opportunities with the Town of Beacon Falls!

Employment Opportunities

Town of Beacon Falls

Job Opening: Town Clerk

Statement of Work:

The Town Clerk of Beacon Falls is responsible for the clerical, technical, and administrative work involved in the operation of the Town Clerk’s office.  The duties and responsibilities of the Town Clerk’s Office are governed by State Statute, Town Charter, and the Board of Selectmen.  

ESSENTIAL DUTIES & RESPONSIBILITIES:

Oversee all elections and ensures compliance with bilingual elections standards under the Voting Rights Act.

Generate monthly reports for State Library, State Treasurer’s Office, and Board of Selectmen.

Prepare and oversee budget for Town Clerk’s office.

Responsible for campaign finance law administration, including explanation of laws and requirements and filings, serving as reference and resource.

Issue a variety of licenses and permits including marriage, civil unions, dogs, hunting, fishing, and trapping licenses, and burial and cremation permits, and files liquor permits. Collects fees.

Generate monthly and quarterly reports for licensure.

Post notices of meetings and files minutes and agendas received from various boards and commissions, as required by the Freedom of Information Act.

Issue certificates of authority to notary publics

Maintain official copies of town budgets, audits, and annual reports

Administer the oath of office to local elected and appointed officials

Register and maintain original birth, marriage, civil union, death, and fetal death records

Issue certified copies of vital statistic records

Index and verify vital records and submit them to Office of Vital Statistics. Provide certified copies to various towns when required.

Conduct of assist with genealogical research for members of certified genealogical societies

Serve as the accepting agent for civil actions brought against the Town of Beacon Falls and is responsible for processing claims and submitting them to the Town counsel, Selectmen, insurance clerk, and the department involved.

Record, index, and preserve municipal land records and survey maps

Record documents related to real estate transactions

Collection of conveyance taxes

Maintain official records of charters, ordinances, oaths, appointments, petitions

Record trade names and military discharges

In addition to the essential duties and responsibilities, the employee will be required to perform any other duties assigned by his or her supervisors.

QUALIFICATIONS:

KNOWLEDGE, SKILL, AND ABILITIES:

Thorough knowledge and understanding of the State statutes relating to the duties and responsibilities of Town Clerks.

Considerable knowledge of records management and office procedures and practices.

Considerable knowledge of standard office equipment, including document scanner, photocopy machine, personal computer, etc.

Ability to use basic software programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Thorough knowledge of municipal land records and local, state, and national election practices and procedures.

Ability to relate positively and with courtesy when working with the public and act discretely in processing sensitive information.

Ability to rapidly acquire and assimilate knowledge of the provisions of Town ordinances, and State regulations relating to operation of the office and Town government and ability to communicate same to office staff, other Town officials and the public.

Ability to use job specific computer software in the Town Clerk’s office.

Ability to establish and maintain complex files and record systems.

Ability to compose clear and correct letters and reports.

Ability to process large quantities of paperwork accurately and efficiently and work with a minimum of supervision.

Considerable knowledge of business English, grammar, punctuation, and arithmetic.

Attendance at evening & offsite meetings is required of this position.

Ability to sit for extended periods of time

Ability to perform repetitive tasks including typing

TRAINING AND REQUIREMENT:

A Bachelor’s Degree from a recognized college or university in Business Administration, Public Administration, Accounting or related field; an associate degree plus three (3) years progressively responsible bookkeeping and office management experience; or any equivalent combination of training and experience that provides the knowledge, skills, and abilities of the position.

A minimum of four (4) years’ experience in an Assistant Town Clerk or Town Clerk position is greatly preferred.

Well-versed in technology practices seen in progressive Town Clerk’s offices and willing to further their knowledge and adapt to new technologies.

Must be certified in the State of Connecticut to be a Town Clerk by having passed the final examination upon completion of the following five training modules: Municipal Record Management, Elections, Land Records, Vital Records, and Miscellaneous Records.

Must be a Notary Public in the State of Connecticut.

Must be bondable in the State of Connecticut.

For questions or consideration, all interested candidates should send their completed job application and resume to the attention of Amy Jennings at McInnis, Inc. amy.jennings@mcinnisinc.com no later than December 20, 2021.